1. Introduction

This Privacy Policy describes how and why the Access to Justice Foundation (“ATJF”) collects and uses personal data in the course of its business. It applies to personal data provided directly to us by the individuals concerned and to personal data provided to us by companies and other organisations.

Personal data is any information relating to an identified or identifiable living person. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.

Under the EU General Data Protection Regulations (GDPR) ATJF is required to comply with applicable data protection legislation (which includes the GDPR, the Data Protection Act 2018 (DPA 2018) and the Privacy and Electronic Communications Regulations 2003 (PECR) which shall be replaced by the ePrivacy  Regulation).

ATJF is a charity registered in England and Wales and in Scotland. We are registered with the ICO as a data controller under registration number Z1518175.

ATJF will obtain, hold and process all personal data in accordance with the GDPR regulations.

2. Whose data do we access?

We will only use your personal data when the law allows us to. Most commonly we will use one of the following lawful bases:

• Execution of a contract with you
• Necessary for our legitimate interests
• After obtaining consent from you
• Necessary to comply with a legal obligation

If at any time you would like us to stop contacting you, we will immediately respect your request.

3. Website Data

ATJF’s privacy policy relates only to information we obtain about you. If you visit a website operated by a third party through a weblink from this site, your information may be used differently by the operator of a linked website. Conversely, our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

4. Storing personal data

ATJF stores its data securely on its database, Salesforce.

5. Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The cookies we use, and the reasons for them are: Google Analytics Google sets these performance cookies, which these cookies are used to collect information about how visitors use our site. Google stores the information collected on servers in the United States. Google has stated that they will not associate your IP address with any other data held by them.

Your Choices and Preferences We sometimes use ‘pop up’ messages (like the one that tells you about the cookies on this site) to make sure our visitors are aware of important information. If you choose to acknowledge the message, the pop up will no longer appear when you visit the site.

6. Individuals’ Rights

Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights as follows:

• Individuals may request access to their personal data held by us as a data controller.
• Individuals may request us to rectify personal data submitted to us or, where appropriate, contact us via the relevant website registration page or by amending the personal data held on relevant applications with which they have registered.
• Individuals may request that we erase their personal data
• Where we process personal data based on consent, individuals may withdraw their consent at any time by contacting us or clicking on the unsubscribe link in an email received from us.
• Individuals may have other rights to restrict or object to our processing of personal data and the right to data portability.
• Individuals may request information about, or human intervention into, any automated data processing that we may undertake.

We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to enquiries@atjf.org.uk. We will investigate and respond to any complaints we receive.